Radiation Sterilization Sample Submission Guide
Thank you for choosing us for your testing. This guide will walk you through how to fill out the sample submission form.
If you have additional questions, the Service Center is here to help you. Please contact us by phone at 1-801-290-7500 or by email to: servicecenter@nelsonlabs.com.| Ship Samples To | Select the location that you will be shipping the samples to. There is site-specific information that will populate on the form. |
| P.O. # | Provide your Purchase Order number. This number will be listed on your invoice. The PO should reflect the quoted amount for the services you are requesting. |
| Quote # | Provide the quote number you received from your account representative. If you are requesting services different than what was quoted or if the quote has expired, please contact your account representative for a new quote. |
| Courier Name & Account # | Provide your preferred courier and your account number if you elect to have your samples and / or shipping container returned (extra charge). |
| Sponsor Information | The information you provide here will be listed on the final report of the study, and the contact will be used as the contact throughout the study. |
| Billing Information | This will be where the invoice will be sent for payment. If it is the same as Sponsor Information, check the “Same as Sponsor” box, and it will automatically populate the information. |
| Radiation Sterilization Studies | Supply the test code/s. This can be found on your Sales quote. For further assistance, please contact the sales team. Note: There is an extra charge for GLP and STAT. |
| # of Samples Sent | How many total samples you sent (including any extras). |
| # of Samples to Test | How many of the samples you sent that you would like us to use for testing purposes. |
| Test Individually | This will produce a separate result for each sample (affects pricing). |
| Test Pooled | We will pool your samples together and produce one result for all samples pooled together. |
| # in Each Pooled Set | Use this box to indicate the number of samples you would like tested in each pooled set. (Example: 6 total samples, tested in two sets of 3 – enter 3 in this box.) |
| CSS# | Customer Specification Sheet (CSS) is an approval form that indicates specific testing details that supplement the Standard Testing Protocol (STP). Include the CSS# if you have one. Please note that a CSS# is required for all GLP studies, whether there are specific changes or additions to the STP or not. |
| Sample ID / Lot# | List your sample ID number and / or lot number the way you want it listed on your final report. This must match the ID number denoted on the physical samples. If additional space is needed for more information, please include that information on a separate attachment. This field is paragraph formatted (not a column table, so we advise against using bullet points). |
| Comments | List any special handling or specific instructions. If additional space is needed, include a separate attachment. |
| Test Information | Check the necessary boxes applicable to your samples. |
| Safety Requirement | For chemical / hazardous material safe handling and disposal, include SDS with each shipment. Schedule I and II controlled substances cannot be sent without prior notice and consent. |
| Shipping Condition | Check the appropriate boxes to indicate the condition of how you shipped your samples. |
| Sample Storage Condition | Check the appropriate boxes to indicate how you would like your samples to be stored while at our lab. |
| Sample Disposition | Check the boxes to indicate how you would like us to handle your sample disposition. If Discard Samples is checked, your samples will be disposed. If “Return Samples” is checked, your samples will be returned to the person listed in the “Sponsor Information” section per the courier listed on the SSF form. If “Return Shipping Container” is checked, only the shipping container will be returned per the courier listed on the SSF form. |
| SVR Study Details | Check the boxes that are appropriate to your study. Complete the information for “Sterilization Dose” and “Target Verification Dose” accordingly. |
| Bioburden / Recovery Efficiency | Complete all the necessary information that is applicable to your study. |
| Sterility - B/F | Complete all the necessary information that is applicable to your study. |